ROYAL CALEDONIAN CURLING CLUB
COMMITTEE MEETING 18th OCTOBER 2015
The committee meeting held on Sunday the 18th of October 2015 at the Laichmoray Hotel was not quorate. Only two club representatives from the West attended; there was no representation from the East and only one apology was received.
Para 1 of the Moray Province Constitution and Rules clearly states that Moray Province “consists of those local clubs (hereinafter referred to as member clubs)”
Para 11 states that “a committee shall manage the affairs of the Province”
Para 14 states that “the quorum for a committee meeting shall be 8”
Para 15 states that “The Ordinary Meetings of the Committee shall be held at such times as fixed by the Committee and shall be convened by the Secretary upon a notice of not less than fourteen clear days”; currently October and February.
The Agenda for the Meeting arranged for the 18th was distributed by email to all club secretaries and club representatives, as well as being posted on the Province website, within the prescribed timescale.
Only two Committee Meetings are scheduled to take place during the curling season, namely in October and February with the venues alternating between the East and the West – hardly an onerous commitment; the changes to the Constitution and Rules adopted at the last AGM were designed to make it easy for clubs to send any nominated member to attend these Meetings.
The affairs of the Province cannot be conducted properly unless the clubs’ representatives attend these meetings; this is not happening.
The Executive have concluded that they are no longer prepared to hold meetings unless the clubs indicate that they will be attending and without these meetings the business of the Province cannot be carried out.
There are Executive Committee members who are contemplating standing down at the next AGM because of the current situation. Without a positive commitment from the clubs, the Province is once again in danger of ceasing to function; this could have a very detrimental effect on the future of curling in Moray.
In order that the Committee is able to carry out the Province’s business, the Executive would like assurances from all the clubs, directed to the Secretary, that they will make every effort to ensure that a representative attends the two annual meetings in future.