Tuesday 26th February 2008 at 8.00pm
At the Lion Hotel, Auldearn
Present: Gavin Nicol (Chairman) Willie Cameron, Mike Watt, Douglas Howie, James Milton, Douglas Macarthur, Irene Macarthur, Marlyn Mackenzie, Fay Coutts, Iphamy Millard, Sandra McIvor, Alistair Maltman, Janet Burns, Kenny Greenwood, Alistair Bennie.
The Chairman opened the meeting at 8.00pm and by welcoming the brother and sister curlers present.
- Apologies for absence.
Ali Asher, Hugh Robertson, Ray Mcgaan, Brian Cantlay, Stuart Mackenzie, George Macarthur, Graham Grant, Howard Anstruther.
- Adoption of Minutes of the Province Committee Meeting dated 06/11/07.
Prior to the adoption of the minutes James Milton enquired to the chair whether or not a resolution had been found to the point in the previous minutes re the issue of games having to be cancelled due to adverse/ unfit ice conditions. Douglas Macarthur pointed out that Alan Stanfield had been consulted on the issue as per the recommendation of the last meeting and that Alan had posted his interpretation of the RCCC rules on the Province Website on the 11th of November 2007. The secretary then read out the extract from the Website to the meeting.
Sandra McIvor enquired who would bare the cost of the ice in such circumstances, she was told from the chair that should the ice be deemed un fit for play then the ice centre should accept the cost. Douglas Howie informed the meeting that had been the case in past instances.
3 Matters arising from these minutes not covered in the Agenda.
The Chairman informed the meeting of the numerous letters that had been sent to the Moray Ice Centre from the start of the season up until January regarding the issues surrounding the condition of the ice at Elgin which had resulted in the curlers recommendation that a local engineer service the ice cutting machine. This had resulted in the machine performing to its full potential. This maintenance was carried out at a fraction of the cost compared too if the work had been carried out by the manufacturers and had resulted in a win win situation for the ice centre and curlers alike. Mike Watt intimated that he had noticed a marked improvement to the attitude of the staff at the ice centre towards the quality of the ice since the maintenance had been carried out on the cutting machine in the first week of January
It was then decided by the members present that should the ice conditions at Elgin fall below standard in the future then the clubs should immediately make a written complaint both individually and collectively thru the Province to the senior management at Moray Leisure Centre.
Mike Watt intimated that he and the rest of the East division curlers very much appreciated the time and effort that had been put in by both the Chairman and his father Bill towards securing a favourable outcome re the ice conditions at Elgin and stressed that should the problem arise again then we as a Province should react quicker next time.
James Milton suggested that clubs should also write to the Leisure Centre to complement them on their recent improvement in the provision of good ice, Douglas Howie informed the meeting that his club had already done so.
Sandra McIvor also pointed out the poor provision of bar facilities at the leisure centre. Fay Coutts also wanted it noted that there were no meal facilities available and could we raise this point along with the issue of the non existent bar facilities with the management of the Ice Centre. The Chairman was supportive of the ladies comments and agreed to raise the matter with the management at Elgin.
Action: G Nicol
4 President’s Report.
The Chairman delivered a brief report (no doubt keeping his “powder dry” for the AGM) with not much to say other than he and the rest of the curlers in the East were very much enjoying the improved ice at Elgin and that he was looking forward to the next couple of weeks as all the leagues reached an exciting close to the season.
5 Secretary’s report.
The secretary also had little to report other than the fact that he was now in possession of a stock of Province Badges and that he was expecting to busy with arrangements for the prize giving and arranging for the trophies to be engraved etc.
6 Match Secretaries reports.
As Graham Grant was not present at the meeting there was not a report from the East of the Province. Colin Macgregor (Match Secretary West ) had little to report other than the fact that the leagues in the West were all going well and set for a an exciting finish with several teams still in contention for both winning/promotion and relegation with the exception of the third division which had now been decided.
Colin did make a point regarding Moray Province participation in this years Province Championship.
This year Moray Province had at short notice been offered the chance of a second team to participate in the Province Championships but as the invitation came late (within 6 days of the start of the competition a second team could not be raised).
Colin pointed out to the meeting that he felt that the Province should endeavour to raise a second team to compete in the Province Championship if the opportunity arose in future years as it helped raise the profile of Moray Province and could lead to further invites in the future.
Gavin Nicol responded that it was his team that received the invitation as 06/07 season Province runners up but could not commit to the competition at such short notice.
Douglas Howie asked if we should have a team on stand bye should this seasons runners up be unable to accept the invitation.
Colin Macgregor pointed out that any rink could represent the Province at the Championship and that “any team would be better than no team at all”.
Robbie Craigie told the meeting that Moray Province had tried for some years to have two representatives at the championships and had been placed 1st on the reserve list for 2007 and felt that the fact that we had not been able to accept the invitation may jeopardise our chances of a second team participating in future years.
It was left for the executive to discuss this at their June Meeting.
Action Executive Committee
7 Treasurer’s report.
Alistair Maltman was happy to report that the Province had a bank balance of £3616.75 which was higher than expected , this was due to additional funding received from curling development of £303.00 and we had not yet received any expenses for the updating the prize boards for season 2006/07.
He also informed the members present that he was awaiting a bill from Nairn Curling Club for our share of the insurance premium and asked Colin Macgregor if he could raise this point with John Anderson.
He finished by reporting that the funds were “on track” and did not foresee a need for an increase in levies for season 2008/09 and would be submitting a detailed report at the forthcoming AGM.
8 Area 10 Report
Gavin Nicol advised the meeting that he had been invited to attend a meeting of area 10 on the 9th of March to discuss the incoming Canadian Tour which was due to take place in January 2009 and would report back to the members at the AGM in May.
Colin Macgregor informed the meeting that Mark Fraser had qualified to be the Moray Province representative at the forthcoming Christies of Fochabers Trophy on the 22nd of March at Inverness Ice Centre.
9 Up date on position of Webmaster
Gavin Nicol informed the meeting that his Father (Bill Nicol) was willing to undertake the duties of Webmaster for the Moray Province if no one else had shown an interest in replacing Alan Stanfield.
This proposal was enthusiastically accepted by the members present.
Gavin then took the opportunity to thank Alan for all his work he had put in over the years in creating what was without doubt the best Province website in the country.
10 Proposed Executive Committee 2008/09
The status quo was proposed by Colin Macgregor and seconded by Mike Hulse.
President, Gavin Nicol, Vice President Ali Asher, Past President George Macarthur, Secretary Douglas Macarthur, Treasurer Alistair Maltman, Match Secretary (West) Colin Macgregor and Match Secretary (East) Graham Grant, will make up the Executive Committee for season 2008/09.
11 Date/Venue for AGM.
As previously arranged: Lion Hotel Auldearn, Wednesday May 7th.
The secretary reported that he had received no correspondence other than an email from Ormond Smith re the forthcoming Canadian Tour that the Chairman had already mentioned. Mike Watt asked that the members be given an update at the AGM.
James Milton asked if anything had been done about a trophy for East Division 7. The Chairman informed the members present that Mike Watt had kindly donated a trophy which would be presented at the AGM, James requested that the Province’s thanks be recorded to Mike for his kind donation.
James Milton then asked if a resolution had been sought re the Mixed Knock Out final as the result was in dispute as the match had never taken place due to a one of teams not turning up on the night.
The Chairman replied that this matter was now in the hand of the Executive who would be meeting in the near future to discuss the matter after both the skips had been written to.
Action Executive Committee
Douglas Howie then advised members to be vigilant when cancelling Ice at Elgin Ice rink as it had been brought to his attention that the Ice Centre were using two books to record cancellations and they did not appear to be synchronised and recommended that members ask for a receipt when cancelling ice.
The issue of the lettering of the Prize Boards was brought up again. The Chairman advised the members that he intended to have the Boards at Inverness and Elgin updated for seasons 2006/07 and 2007/08 as soon as this season was finished.
Action: G Nicol
The secretary asked for confirmation as to who was responsible for the purchase of the trophies for the AGM. The Chairman advised that it was his responsibility and that he would be arranging this with the Inverness Trophy Centre next week.
Action: G Nicol
14 Date of next meeting.
October 2008, date venue to be confirmed.
The meeting closed at 8.40pm with a vote of thanks to the Chairman from Douglas Howie.
Please note these are draft minutes and will not be formally adopted until the next meeting in October 2008.
Secretary Moray Province.